Job Information
Veralto Executive Assistant - Sea-Bird Scientific in Bellevue, Washington
Headquartered in Bellevue, Washington, Sea-Bird Scientific ( www.seabird.com ) is the world’s largest developer and manufacturer of products for the measurement of salinity, temperature, pressure, dissolved oxygen, fluorescence, nutrients and related oceanographic parameters in marine waters. We offer products to support best-in-class oceanography and climate science. We offer an entrepreneurial environment that is team-centered, customer-driven, quality-focused, and growth-oriented.
Working at Sea-Bird Scientific gives you access to a robust career development process and challenging stretch opportunities. Through strong customer partnerships, we advance the quality and delivery of water. Want to help us in this mission?
Sea-Bird is proud to be a Water Quality company in Veralto (NYSE: VLTO). Imagine a world where everyone has access to clean water, safe food and medicine, and trusted essential goods. That is the tomorrow Veralto is creating today. Veralto is a $5B global leader in essential technology solutions made up of over 16,000 associates across our Water Quality and Product Identification segments all united by a powerful purpose: Safeguarding the World’s Most Vital Resources.
About the role:
We are seeking a skilled and experienced Executive Assistant to provide comprehensive support to high-level leaders within our global organization. The ideal candidate will be organized, proactive, and capable of managing a wide range of administrative tasks while maintaining a high degree of confidentiality and professionalism.
This position is part of the L1 Team located in Bellevue Washington and will be on-site.
In this role, you will be responsible for:
Calendar Management: Efficiently manage and coordinate complex schedules including prioritizing meetings (with internal and external parties) and time-sensitive discussions, calls, and appointments, while considering time zones and international travel.
Travel Coordination: Arrange international travel itineraries, including flights, accommodation, ground transportation, and registration, ensuring seamless travel logistics. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.
Expenses: Manage and process monthly expense reports for multiple leaders.
Communication Management: Handle and prioritize incoming and outgoing correspondence, emails, and phone calls, responding on behalf of executives when necessary, and maintaining an organized system for document management.
Meeting Support: Prepare and distribute agendas and materials for meetings attended by executives, along with external parties (as needed). Support the development of meeting materials, as required. Coordinate all logistics of meetings, including conference room reservations, teleconference & videoconference set-up, food ordering, and associated meeting logistics, including related social activities.
Document Preparation: Draft, proofread, and edit a variety of documents, presentations, and market reports, ensuring accuracy and adherence to organizational standards.
Confidentiality: Maintain the highest level of confidentiality and discretion when dealing with and handling sensitive information and discussions.
Stakeholder Liaison: Act as a key point of contact and liaison between executives and internal/external stakeholders.
Team Collaboration: Collaborate with other executive assistants and support staff to ensure efficient, consistent administrative support across the organization.
Assist in planning and executing company events, including holiday parties, team-building activities, and corporate gatherings.
Support office coordination tasks such as scheduling meetings, managing office supplies, coordinating with vendors, and maintaining an organized and efficient work environment.
Are you qualified?
Bachelor’s degree preferred but not required.
5-7 Years supporting VP-level executives in a global organization
Experience booking international travel and managing schedules across multiple time zones
Experience managing complex meeting logistics including preparing business reports and executive summaries
US ONLY :
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate’s position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.
The compensation range for this role is $80,000.00 - $100,000.00 USD per year. This job is also eligible for Bonus Pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available here (https://www.dol.gov/agencies/ofccp/posters) .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation.
Unsolicited Assistance
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies (https://www.veralto.com/our-companies/) , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Veralto and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.